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Review company policies on document/content retention It is paramount that you understand how your company retains and destroys documents or content Although most "This is one of those rare books that you will read to learn about the product and keep firms have long-standing document retention policies, they do not necessarily have a Web rereading to find those tidbits that you missed before" site retention policy Sometimes Web sites, although they represent a public source of Gary Bushey, SharePoint Server MVP information about your company, are not considered a "document" as defined in document retention policies It is one thing to keep paper in a box for seven tool that Content Management Server (CMS) is fast becoming a vital content-management years; it is an helps entirely different matter to preserve Web content for that long technology changes, administrators and developers handle the ever-increasing amount of content on their products are expired, and computer media radically changes (eg, do you have 1 until Web sites However, an authoritative source of product information has been missing a 5 /4now inch floppy drive ) You should determine if your legal or compliance department has issued guidelines specifically targeting Web content If so, these guidelines will be helpful in designing Management appropriately preserves Guide is the first book that explains Microsoft Content a system thatServer 2002: A Completeand/or destroys content, when the time comes unlock the power of CMS Administrators and developers alike will learn how how to effectively(hint: It's not likely to include Content Management Server 2002) In addition to basic guidelines, it is important to understand the parameters of those guidelines For to enhance their Web servers' scalability, flexibility, and extensibility by using CMS features and example, content company provided standards for Web content preservation format, API to manage has youron the Microsoft platform expectations for recovery, whether it has to be noneditable Ask questions, get good answers, and your company will thank architecture, then shows you how to create and This thorough reference explains the productyou edit content and use the workflow Topic coverage includes CMS administration and security, Consider automated and people-based workflow processes There development A the Publishing API, deployment options, site configuration, and templateare typically a number of example is used throughout the book to illustrate how steps require human interaction running steps to publishing content on the Web Some of those important CMS features are and some real-world Web site development Inside you'll find answers to such questions implemented in do not When you develop your formalized workflow, make sure to include as: both For example, when an author finishes creating content and submits that content for approval, you can automatically send an e-mail to the editor(s) involved in reviewing the page However, a human must review and potentially edit submitted content Both 6: How do you customize workflow content must be completed in order for the processes sending e-mail and reviewing the page to be published, and therefore must be included in any documented workflow 10: How do you develop for Microsoft Content Management Server (CMS) 2002 using Visual Studio NET Consider how you implement automated workflow features A very common workflow process is to send an e-mail after an event (eg, on submit, on decline, on approve) An 17: How do you establish user rights that some action has been taken or that e-mail can be a very effective way of notifying someone must take an action (eg, reviewing content) However, since the e-mail is an 22: How dosomeone involved in the workflow process may quickly needs, size, automated feature, you best deploy CMS according to your organization's become and resources the volume You should consider very carefully how you implement any overwhelmed by notification process, or consider alternatives For example, if you use Outlook as your mail 32: How do you publish dynamic data task to an editor's Task List when they client, consider using the Task List and adding a.

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need ] [ Team LiBto review content, instead of sending the editor an e-mail Although e-mail is the example we used here, there are a number of automated workflow features that will often confound the most well-prepared developer Thorough testing is the only sure way of catching these oversights before your users do In the workflow process diagram shown in Figure 37-3, the subject matter expert (SME) is responsible for beginning the workflow by creating a case study Once the SME is finished, they submit the posting to the technical director for the practice area The technical director reviews the case study to ensure that the SME has accurately described the work and that the outcome reflects BOTS Consulting's process for solving this customer's specific problem If the technical director approves the content, the posting is then reviewed by the practice manager, who also has the ability to make changes to the content; primarily, the practice manager is looking to ensure that the case study fits an "ideal" customer If either of these individuals declines the case study, it is returned to the original author for corrections

Publisher: Addison Wesley Pub Date: October 31, 2003 ISBN: 0-321-19444-6 Pages: 1136

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