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The second thing you must specify is the rule status, which can be active or inactive. If a rule is active, you can specify a priority for the rule. The Records Center only uses the Priority setting when more than one rule matches the content type. It allows you to determine which rules to run first. Next, you define the content type upon which this rule acts. In this example, you can see that I specified the content type as RFB that I created in the Document Content Types group. If you have alternative content type names, you can also specify them. You can also create a general rule by using an alternate type of * . This feature can be useful if you want to use a single rule to handle multiple content types.

SharePoint designed publishing sites specifically to display basic content on web pages. Developers of internet or intranet sites often use the Publishing Site template as a starting point. However, you can include document and image libraries as well as lists and other web part objects.

Tip The reason you can provide a title other than the name of the content type is that you can specify the content type you want to process in the Submission s Content Type area.

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In addition to channels being designated for specific topics, there were also clubs that met on certain channels at the same time every week or so. Some of them called themselves special-interest groups, or SIGs (perhaps borrowing the term from Mensa, the high-IQ society). SIGs included TRS-80 owners, Apple users, and many noncomputer interests, like aviation. Early on, members of several SIGs (including John Strom of the Control Program for Microcomputers, or CP/M, SIG) got the idea of putting the various tools and human resources surrounding them to work. They trolled for new members and posted to one another on the National Bulletin Board. And they uploaded files to ACCESS, sharing in CB meetings or via email lists of available files. This was all unofficial; it was a matter of picking up tools and seeing what could be made with them. It was a unique opportunity to combine resources in a way they d never been used together.

SharePoint bases the Publishing Site with Workflow template on the Publishing Site template but adds the ability to include workflows. Workflows might require documents to have approval before making them available for the general user to view.

In the Conditions group, you can further define where to route a document based on values in the available fields in the content type. For example, we can use the RFB_Due_Date to route the RFB to different archival folders based on the year of the RFB. With other columns, we could route the RFB document based on the type of bid, the dollar amount of the bid, the division requesting the bid or other criteria. In this case, I will not add an additional condition, as I want all RFB documents for now to go into a single archival folder. The last group in the rules definition lets you specify the destination location. You must create this location first, which is why you needed to create the Bids library earlier. You can also create folders automatically based on the value of one of the document s properties. You can even use a property to create the folder name. After defining the rule, click the OK button to save |it.

Now that you have completed the setup for the Records Center, let s return to the working library where you can create an original RFB document. Suppose you have a RFB called New Laptop Computers. You can now test the archival process from your working library to the Records Center. If you configured everything correctly, you can open the working library and position your mouse over the file you want to archive to open the drop-down menu for the document. Position your mouse over the Send To option to open the submenu, as shown in Figure 12-29. This submenu now contains the entry Records Center. If you do not see this entry or if you see an entry with a different name, then you did something different when defining the External Service Connection discussed earlier. Since you must configure this information in the Central Administration site, you may need to contact your SharePoint administrator for assistance at this point, if there is a problem.

Note Within a Publishing Site with Workflow, you can only build subsites using the Publishing Site with

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